Privacy Policy
1. Introduction
Hofke van Bazel processes information about individuals on a daily basis. In doing so, Hofke van Bazel complies with the law. Hofke van Bazel respects the privacy of the individuals whose information it receives and treats all information strictly confidentially.
In this privacy statement, we explain which personal data Hofke van Bazel processes and for what purposes.
2. Personal Data
Hofke van Bazel processes various types of personal data, including:
– name, address, telephone number, email address
– in some cases, identification data such as national register number and date of birth
– information about the guest’s stay, including arrival and departure dates, special requests, and notes regarding service preferences (including room preferences, facilities, or other services used)
This information is processed for various purposes, which are explained below.
3. Recipients
We do not share your personal data with companies, organisations, or individuals outside Hofke van Bazel, except in the following circumstances:
With your consent
With your consent, we may share your personal data with other parties. Consent only applies if it is clear what you are consenting to and what the consequences are.
For external processing
We provide personal data to our partners so they can process data on our behalf, based on our instructions and in accordance with our privacy policy and appropriate confidentiality and security measures. Our partners include, among others, IT service providers.
For legal reasons
We share personal data if we believe disclosure is necessary to comply with applicable laws and regulations, legal procedures, or requests from government authorities.
If we are legally obliged to do so, we will provide your personal data. For example, law enforcement authorities may request data from us in the context of a fraud investigation.
4. Retention Period
We do not retain your personal data longer than necessary, unless we are legally required to do so. Our basic principle is that we only retain personal data for as long as necessary to provide our products and/or services. Thereafter, we will delete your personal data where possible.
If you have provided your email address so that we may keep you informed about our services, we will retain your data for that purpose.
5. Your Rights
You have several legal rights in relation to us: access, rectification or completion, erasure, restriction of processing, data portability, and the right to object. These rights are explained below, including how you can exercise them.
Right of access
Upon request, we will inform you in writing whether we process personal data about you. When making such a request, you must identify yourself by providing a copy of your driving licence or identity document.
In our response, we will explain which personal data we have processed or are still processing, and provide you with a copy. We will also explain the purposes of processing, with whom the data is shared, how long the data is expected to be retained, and which other rights you may exercise.
6. Rectification or Completion
If you have obtained access to your personal data, you may request correction of inaccuracies or completion of incomplete data. We will explain our response. If we proceed with rectification, you will receive a supplementary statement, which will also be provided to any recipients of the incorrect or incomplete data.
7. Erasure of Data
You may request deletion of your personal data in one or more of the following cases:
– the personal data is no longer necessary for the purposes for which it was processed;
– you withdraw your consent and there is no other legal basis for processing;
– you raise a substantiated objection and there are no overriding legitimate grounds to continue processing;
– the personal data has been unlawfully processed
– we are legally required to delete the data;
– the data was collected through mobile telephony or internet services.
8. Restriction of Processing
If you have reported an inaccuracy or incompleteness in your personal data, you may request restriction of processing while your request is being reviewed. You may also request restriction if you believe the processing is unlawful, the data is no longer necessary, or you have objected to processing.
After receiving your request, we will only process the data with your consent or for compelling reasons (such as legal proceedings).
Data portability
If you have provided personal data to us in a structured, commonly used digital format, and we have processed it based on your consent or in the execution of a contract, you have the right to request a copy of this data. You may also request that we transfer the data directly to another service provider.
9. Objection
You may object at any time to the processing of personal data relating to you, in particular to profiling based on your personal data. We will stop processing after receiving your objection unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms.
Exercising your rights
If you wish to exercise one or more of the rights listed above, you may contact us via email at: info@hofkevanbazel.be.
Hofke van Bazel will respond to your request within four weeks, unless we inform you within that period that additional time is required.
If your personal data is processed based on your consent, you have the right to withdraw that consent. Withdrawal does not affect processing that has already taken place based on that consent.